Let’s say that the organization you represent has just received funding of any type, now you encounter caught on the development of the organization itself. But let me tell you that the first thing you have to do is to be thankful for the support your donor has given to you. You have to be very much thankful for the opportunity your organization brings towards the donor, your organization itself and the people you are going to help along with the support that the donor gives. Yes! Let the donor acknowledge how important he is and how thankful you are because of his/her support.
This is a way to strength the relationship between the donor and your organization, they become clients. And remember without them, your organization will not be able to help the people in need. Let them know that the organization is gratefully accepting the donation to fulfill a noble cause. With a thank you letter you will not only secure support for future donations, but you will also tell the donor you embrace them bravely.
Letters will also serve as documentation records helpful in/for different purposes.
Donation Thank You Letter
Organizations will receive donations for their efforts. If you show your noble cause to the public, you will get lots of donations as the people acknowledge that the organization performs a cause. Here below you can find a very common donation latter example you can use to print as needed. It can be a good guide when performing your own and personal letter in accordance of the organization’s needs and ultimately, helpful to thank those people that support your cause.
Thank You Letter to the Donor
As you read the donation you have just received, you have to immediately sent one of the most basic and used type of donation thank you letter, such as the Financial donation letter. With this letter you are basically thanking the donor for their stunning and important contribution towards your organization and will also leave the door open to future opportunities to relate.
Here below you will find a good example you may use to meet your achievement. Remember that you can customize the letter in accordance of the organization’s need.
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City, State, Zip
[Courtesy title followed by her/his last name]
On behalf of [The organization you represent], I would like to thank you for your contribution of US$ [Amount number]. Your financial Supports help us continue in our mission and to assist those in our community.
The generous Support of individuals such as you makes our organization to exist and to continue to help those in need within our community.
Thank you very much for your Support!
Letter to Sponsors
Civilians are not the only entity that collaborates with donations. Let’s jump to the other individuals that also like to collaborate with different organizations such as the one you represent. Lots of business and other individuals related to business, decide to support special events and to contribute financially, they are called Sponsors.
Here below you will find a good example you can use to perform a sponsorship thank you letter to show your gratitude towards those who have sponsored your organization’s event. Make sure to place in detail the quantity of the donations your organization received from them, as well as all the benefits that are given in exchange for the sponsorship.
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City, State, Zip
[Courtesy Title followed by her/his the last name]:
Thank you for agreeing to be a sponsor of this year’s [your organization’s event name] that will take place on [specific date] at [specific location] starting at [specific time]. It is imperative for this year that we secure sponsors, as we face the imminent economic challenges from this economic crisis. Your support of US$ [quantity in numbers] is embraced as a great vote of confidence within our noble mission. As a sponsor you will receive thanks and recognition in the event program and will also be entitled to five tickets for the event. We are honored to count with your presence!
The special event just passed, it was amazing, and all of the people are joyed because of the event. But for you, the works is not done yet as you find yourself performing letters to thank the attendance after the event. You have to send thank you letters every time after holding an event. Below you can find an example of a letter that an organization has to send to those who attended the special event.
These letters can be send to anyone who has attended a charity benefit and has given a financial support. A type of letter that shows the date of the event and the portion of the tax that can be deductible.
You have to send this type of letter every time after an event, therefore I show you an example you can use and add the information from the organization you represent.
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The purpose of this letter is to thank you for honored us with your presence at the [organization’s event name] held on [specific address] at [specific date]. We are looking forward to count with your presence and your friend’s presence for the next impressive fundraising event.
The tax-deductible portion of your donation is US$ [quantity number].
We embrace your support bravely!
Our warmest regards,
The [organization’s committee].
It is important that you also thank to any business that has contribute to your cause. For this, you will need to formulate a corporate thank you letter. The purpose is to thank the business that have sent a contribution towards your organization, and ultimately express your appreciation to them and to provide the business with a document that admits they have make such donation.
It also includes the benefits from the examples above.
Feel free to formulate such letter and customize it in accordance of the achievements your organization wants to meet.
[ ] Insert
City, State, Zip
[Courtesy title followed by his/her last name]
On behalf of the Board of Directors of [Organization’s name], I wish to thank you and your company for the stunning donation of US$ [quantity in numbers] towards our organization’s annual campaign.
We gratefully accept your enthusiastic support, which helps us assist those in our community.
Thank you once again.
Feel free to use any of the examples above to meet your organization’s achievements! To be thankful provides you with great relationships towards donors.